Stop Throwing People at Your Staff Scheduling Hurdles
September 8, 2021
When the job of scheduling staff and maintaining an organized system of time-off requests, shift preferences, holiday scheduling, and daily call-offs becomes too overwhelming for your current scheduling staff, it’s time to consider a better way.
If your schedulers are feeling like all they do is manage the daily needs of maintaining the staff schedule, it’s time to stop throwing more people in to create a solution and put technology to work instead.
Harbor the valuable resources you have in your experienced admins and let them be a guide to junior staff, a present voice in patient care, and an overseer of high-quality balanced shift care by alleviating the burden of managing an outdated scheduling process.
The right staff scheduling software is a highly scalable solution designed to automate the labor management processes of scheduling and staffing. Schedule360’s “rules-based” system can be accessed from any internet connection by all users allowing full optimization of all FTE and PRN employees. Easy to implement scheduling automation can ensure the correct clinical mix for every shift and every unit within a facility without laboring over the scheduling process.
Schedule transparency, enhanced messaging, and efficient staff optimization paired with real-time comprehensive reports are just a few of the many configurable features included with Schedule360’s robust and scalable staff scheduling software.
Using API integration, our users experience the power of our robust platform and can easily exchange data with other software applications. Schedule360 integrates seamlessly with leading HR, payroll, and CRM software and services, saving you time and simplifying your entire scheduling process by working with your current processes. Schedule360 uses ORDS (Oracle REST Data Services) to securely and efficiently transfer employee credentials, time-off requests, and punch data between our application and third-party applications.
Our software offers a secure messaging platform for better collaboration between staff and admins. With internal messaging you can quickly relay vital information to employees, including any urgent, last-minute needs in shift coverage. Our online, web-based solution for messaging provides administrators with segmented options for messaging relevant recipients. Efficiency is key to streamlining your workflow, especially now. Having a configurable internal messaging platform can proactively change the way you manage your staff and schedule.
Schedule360 scheduling software includes the ability to track employee licensure and credentials. Skills that require recertification are tracked from the expiration date and the system can be set up to alert employees 60 days prior to expiration. This can be linked back to the credential page for rapid updating. Credential tracking prevents employees who lack certain credentials and skills from filling shifts or even being offered shifts they aren’t qualified to fill.
Budgeting and managing OT is a breeze with our scheduling software. Management can instantly view OT thresholds for available employees, 24/7, from any mobile device. Not only will OT be easy to oversee, but a real-time view of target work hours makes optimizing your current staff so much easier. OT and agency dependency can negatively impact your bottom line, and it’s possible to mitigate a large portion of these expenses by streamlining your current staff scheduling processes with the right tools.
Shift swapping saves your schedulers hours of work by allowing staff to swap shifts with each other. Rules and guidelines are set by management to ensure individual work targets are met and safe staffing levels are always occurring. Our software is an advanced, clinically focused scheduling solution that supports the assignment of proper staff to patients with the help of credential tracking as mentioned above. With this in place, only those who are qualified to pick up a shift will be able to, and that means your staff can swap shifts while maintaining safe staffing levels without any real-time admin approvals necessary.
Manage large scale call-offs with one consistent, straightforward, and easy-to-follow-process across the board. With this feature you can proactively manage call-offs for several locations across multiple regions and time zones. If you’re currently handling call-offs with phones, then you know all too well the call volume you can be faced with throughout the day which requires multiple FTEs to handle and process. That's a definite waste of resources, and if this is a constant headache for your staff, it might be time to consider an automated approach to approving call-offs and re-assigning open shifts.
Holiday Scheduling/Time-Off Rounds
Based on customer feedback, we’ve developed a robust holiday preference module. During the customizable request period, you can require each employee to submit their preferences for which holidays they want to work in the upcoming year. Results are displayed, allowing schedulers to easily build holiday schedules with staff preferences in mind, but still giving them the control needed to ensure there is adequate coverage during the holidays.
Fair and Transparent
Schedule360’s scheduling software adheres to a set of established rules and guidelines set by your management team, making scheduling a fair and transparent process for everyone involved. The increased workload assumed by employees across the country demonstrates the need for healthcare facilities to develop agile responses to unpredictable medical situations. With the help of responsive scheduling software and 24/7 web-based access to real-time schedules, it becomes possible to ensure sufficient staffing levels, even during difficult times. With 24/7 web-based access to the schedule, everyone is always on the same page, even as changes occur.
Save Your Staff with Schedule360 Scheduling Software
Drastically reduce the amount of time, resources, and headaches spent on staff scheduling with the help of a robust, proactive, and scalable staff scheduling solution. Schedule360 is fully customizable to fit your facility’s unique scheduling needs. If you’re looking for a configured approach and some automated solutions to your common scheduling pain points, contact Schedule360. We’d love to help you create and develop the ideal scheduling software solution that is made just for you, and we can show you exactly how it all works with a configured demo. Let’s talk today!